Copyright: Copyright© 1999 Symantec Corporation.  All rights reserved.
Citation: Copyright© 1999 Symantec Corporation.  All rights reserved.


Changing a Fax Delivery

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If you want to change the delivery settings for a fax you have scheduled, highlight it and then select the Fax | Change Delivery... menu item. Fax Manager displays the Send Fax dialog.

Any files that were included with the fax you selected appear in the File(s) to Fax list box. You can accept them or use the dialog’s controls to modify the file list, just as you would if you were scheduling a new fax.

The selected fax’s original delivery time and date are also carried into the Send Fax dialog. You can click on the Time & Options button to modify them if you wish.

The Change Delivery function also reports the original fax task’s Recipient(s) List or Cover Sheet options. You can add or remove recipients, or modify any Cover Sheet options to suit your preferences.

When you’re satisfied with the recipients and settings you’ve selected, click on Send to accept them and schedule the fax. To close the Send Fax dialog without modifying the original fax, click on Cancel.

Changing the delivery replaces the original fax with the newly-scheduled fax. To create a new copy of the fax while preserving the original as a scheduled task, see Forwarding a Fax.

If you click on OK and the delivery time and date are already past, Fax Status will attempt to transmit the fax immediately.


Changing the Fax Connection

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The Fax Connection list box in the Send Fax, Time & Options panel displays the currently selected fax connection. You can change to a different fax connection by clicking on the list box’s down arrow button and selecting the new connection from the list.

If you want to change the fax driver settings, click on the Setup... button to display the Fax Driver Setup dialog:

Page Size

You can select either Letter, Legal or DIN A4-sized output by clicking on the Page Size list box and selecting the new size. By default, Procomm Plus creates Letter-sized output.

Fax Resolution

You can choose either Standard or Fine output by selecting the appropriate radio button within the Fax Resolution box. By default, Procomm Plus uses Fine output, 200 x 200 dpi.

Fax Orientation

You can toggle between Portrait and Landscape output by selecting the appropriate radio button within the Fax Orientation box. Procomm Plus uses Portrait by default.

When you’re satisfied with the settings you’ve selected, click on OK to close the Fax Driver Setup dialog and return to the Send Fax dialog. To return to the Send Fax dialog without saving any changes, click on Cancel.


Copying a Fax

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To copy your selection(s) to a different folder, choose the Fax | Copy Fax... menu item. Fax Manager displays the Copy Document dialog.  This dialog displays folders available on your system; the current folder is selected automatically. To select a different folder, just click on it or highlight it with the <Tab> and cursor keys.

When you’re satisfied with the destination folder you’ve selected, click on OK to accept it and copy your document(s). To return to Fax Manager’s main window without copying your document(s), click on Cancel.

You can also copy cover sheet files in this manner. However, cover sheets can only be copied to the Cover Sheets folder or to its sub-folders.


Cover Sheet File

The name of the current cover sheet appears in the Cover Sheet File drop down list. If you want to use a different cover sheet, click on the list box’s down arrow button and scroll through the available cover sheets. Select the cover sheet you want by clicking on it, or by highlighting it and pressing the <spacebar>. To make your own cover sheet, select [Create] from the top of the list to open the Cover Sheet Editor.

If you don’t want to use a cover sheet with your fax, click on the list box’s down arrow button and select [None] from the top of the list.

You can view or edit the currently selected cover sheet by clicking on the View button. The cover sheet will be loaded into the Cover Sheet Editor, where you can make any changes you desire.


Creating Folders

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Fax Manager uses the paths specified in the Fax, Fax Paths panel in Setup for the four default folders. For each folder you create, Fax Manager creates a corresponding DOS directory.

To create a folder, select the File | New Folder... menu item. Fax Manager displays the Add New Folder dialog.

Enter the name for the new folder in the Folder Name edit field. If you enable the Add as Top Level check box, the new folder will be displayed on the same level as the four default folders. Otherwise, the folder will be created as a child of the currently selected folder.

When you’re satisfied with the name and setting you’ve selected, click on OK to accept them and create the new folder. To return to Fax Manager’s main window without creating a folder, click on Cancel.

If the new folder is a top level folder, its DOS directory is created under the folders directory in Procomm Plus’s home path. For example, if you installed Procomm Plus to the default path on your C: drive, and created a "Past Faxes" top level folder, the full path to the new directory would be: c:\program files\procomm plus\folders\past_fax.

If the new folder is a sub-folder or "child" of an existing folder, the new directory is created under the directory associated with the parent folder. For example, if you create a "My Faxes" folder under the Inbox folder, Fax Manager creates a my_faxes directory to store the files you place in it. The my_faxes directory is created under the directory associated with the Inbox folder.

Subfolders cannot be placed under the Outbox.  If you are in the Outbox and select File | New Folder..., it will automatically be created as a top level folder.

You may have noticed that our sample folder names included spaces. You can use almost any characters you want in folder names. Fax Manager will automatically adjust them for use as DOS directory names.


Deleting a Folder

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To delete the current folder, select the File | Delete Folder menu item. Fax Manager will prompt to confirm your request before deleting the folder.

When deleting a folder, Fax Manager deletes only the files for which it is responsible. This includes .fax and .bft files, as well as the record files which accompany them. If you have placed other files in the directory, Fax Manager will not delete them; you must do so manually.

If the folder’s DOS directory is empty after Fax Manager has deleted its files, the directory is removed. Otherwise, Fax Manager will tell you why it couldn’t remove the directory.

Fax Manager will not allow you to delete the four default folders: Inbox, Outbox, Sent Faxes and Cover Sheets.


Delivery Date and Delivery Time

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By default, Procomm Plus attempts to transmit faxes as soon as you click on the Send Fax dialog’s Send button. You can specify a different delivery time and date by manipulating the clock and calender in the Time & Options panel, as explained in the table below:

To Do This...	Do This...
Select a day.	Click on it in the calender.
Select a different month.	Click on the scroll buttons on each side of the month field until the month you want is displayed.
Select a different year.	Click on the scroll buttons on each side of the year field until the year you want is displayed.
Select a different time.	Click on the time scroll buttons on each side of the digital time display until the time you want is displayed. The left-hand scroll buttons control the hour display, while the right-hand buttons control the minutes display. You can also click and drag the hands of the clock to the time you want. The mouse pointer changes shape when it’s in the proper position for dragging the clock hands.
Toggle AM/PM hours.	Click on the button to the right of the time display. It’s labeled am or pm, depending on the current setting.

If the time and date you specify are already past when you click on the Send Fax dialog’s Send button, Procomm Plus will attempt to transmit it immediately. Otherwise, your fax will be processed, then added to the list of scheduled faxes to wait for its transmission time and date.


Forwarding a Fax

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If you want to forward the faxes you’ve highlighted to another recipient, select the File | Forward Fax... menu item or click on the Forward Action Bar button. Fax Manager displays the Send Fax dialog with the .fax and .bft files already selected in the File(s) to Fax list box.

Since the faxes are already selected, you need only to specify one or more recipient names and numbers to forward your faxes. However, you can access all of the features of the Send Fax dialog. You can also browse for other documents to include with the faxes you’re forwarding!

When you’re satisfied with the settings you’ve selected for your forwarded fax(es), click on Send to accept them and begin processing. To return to Fax Manager without creating a forwarded fax, click on Cancel.

Forwarded faxes are not deleted from your machine after they’re sent. For more details about using the Send Fax dialog, see The Send Fax Dialog.


Mailing a Fax

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If your computer is connected to a MAPI-compatible network mail system, you can use it to send someone a copy of your faxes. Simply select the faxes you want, the click on the Fax | Mail Fax... menu item. Fax Manager automatically connects to your mail system, but you’ll need to provide any necessary logon information.

Once connected to mail, Fax Manager creates a new mail message and attaches each page of the fax document to it as a separate document. When the mail message is delivered by the network, the recipient can view the fax by saving all of the attached documents into a single directory and loading the .fax file with the Fax Viewer.

If you’re not connected to a MAPI-compatible network mail system, the Fax | Mail Fax... menu item is disabled.


Managing Fax Documents

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Fax Manager’s documents list lets you manage faxes you’ve received, sent or scheduled quickly and easily.

Viewing a Fax

Forwarding a Fax

Mailing a Fax

Moving a Fax

Copying a Fax

Rescheduling a Fax

Changing a Fax Delivery

Searching for Faxes


Managing Folders

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When you first run Fax Manager, it creates four folders: Inbox, Outbox, Sent Faxes and Cover Sheets. You can use these folders and create folders of your own to suit your needs.

For more information, see the following topics:

Creating Folders

Renaming Folders

Refreshing a Folder

Deleting a Folder


Moving a Fax

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To move your selection(s) to a different folder, choose the Fax | Move Fax... menu item. Fax Manager displays the Move Document dialog.  This dialog displays folders available on your system; the current folder is selected automatically. To select a different folder, just click on it or highlight it with the <Tab> and cursor keys.

You can also move documents between folders by selecting them and dragging them to the destination folder.

When you’re satisfied with the destination folder you’ve selected, click on OK to accept it and move your document(s). To return to Fax Manager’s main window without moving your document(s), click on Cancel.

You can also move cover sheet files in this manner. However, cover sheets can only be moved to the Cover Sheets folder or to its sub-folders.


Name, Company and Numbers

Also included in the Cover Sheet options are your name, company, phone numbers and fax station ID. These are read directly from their current values in the current Fax, User Info option set in Setup. See User Info Options Group  for more information.

Some of these fields are required by law. See The Telephone Consumer Protection Act.


Notes

If you’ve specified a cover sheet that contains a "Notes" field, the Notes edit box is enabled. Text you enter in the edit box will appear in the cover sheet’s "Notes" field when the fax is generated.

If you select a cover sheet that doesn’t have a "Notes" field or if you do not use a cover sheet, the edit field is disabled and grayed out. If you entered text in the edit box before selecting the new cover sheet, the text will be ignored and won’t be included in the transmitted fax.


Poll Remote

If you want Procomm Plus to call the numbers you’ve specified to receive files or faxes, enable the Poll Remote check box. For more information, see Fax Polling.


Refreshing a Folder

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To update the documents list for the current folder, select the File | Refresh Folder menu item. Refreshing a folder regenerates its documents list. If you’ve manually copied or deleted faxes or documents outside of Fax Manager, you may need to refresh the folder to get an accurate list of its contents.

Fax Manager always updates its folders and documents lists each time it’s started, as well as when faxes are sent or received. It also maintains those lists as you manage your folders and documents and receive or send faxes.


Renaming Folders

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To rename the currently selected folder, select the File | Rename Folder... menu item. Fax Manager displays the Rename Folder dialog.  Enter the new name for the new folder in the Folder Name edit field. When you’re satisfied with the new name, click on OK to accept and rename the folder. To return to Fax Manager’s main window without renaming the folder, click on Cancel.

Fax Manager will not allow you to rename the four default folders: Inbox, Outbox, Sent Faxes and Cover Sheets.


Rescheduling a Fax

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If you want to change the delivery time for the faxes you have highlighted, select the Fax | Reschedule Fax... menu item or click on the Reschedule Action Bar button. Fax Manager opens the Send Fax dialog and preselects the Time & Options panel.

Initially, the time and date are set to the selected fax’s delivery time and date. If you selected multiple faxes for rescheduling, the time and date values are set to the first fax you selected.

You can change the delivery time and date for the fax(es) you’ve selected by manipulating the clock and calendar controls, just as you normally would when scheduling a fax.

For a detailed explanation of the time and date controls, see Delivery Date and Time.

When you’re satisfied with the time and date you’ve specified, click on OK to apply them to your selection(s). To return to Fax Manager without rescheduling, click on Cancel.

If the new time and date you specify are already past when you click on OK, Fax Status will attempt to transmit your fax immediately.


Searching for Faxes

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If you send or receive many faxes, it can become difficult to locate specific documents. The Fax Manager can help you in this task. To search for a fax or document, select the Edit | Find... menu item or press <Ctrl><F> to open the Find dialog. Enter the value you want to search on in the Search Text field, and click on OK to begin searching. To return to Fax Manager without searching, click on Cancel.

Fax Manager searches the currently selected folder for faxes and documents that satisfy your search text. It searches the Date/Time, From/To, Caller ID, Company, Fax Number, Fax Station ID and Comments fields of each entry in the folder’s documents list. When a matching entry is found, it’s selected for you.

You can repeat your last search by selecting the Edit | Find Next menu item, or by pressing <Ctrl><N>. If you continue your search, subsequent matching entries are added to the previously selected entries.

You can also search for all of the entries that match your search text by selecting Edit | Find All.


Send to File

If you want Procomm Plus to generate .fax files even though you haven’t specified a recipient, enable the Send to File check box, then click on Send. If you specify a cover sheet and enter the recipient information, Procomm Plus will also schedule the fax and send it.  For a step-by-step explanation, see Step-by-Step: Generating .fax Files.


Step-by-Step: Entering Send Fax Recipients

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You can enter recipient names and numbers manually, or select them from the Connection Directory. From the Send Fax dialog, click on the Send Fax To button and follow these steps:

To manually enter a recipient:

1.	Click on the Send to field and type in the name of the person receiving the fax.

If you prefer to use the keyboard, you can move the cursor to the field with the <Tab> key, then enter the name.

2.	Press <Tab> to move to the Fax Number field, and type in the number.

If you want to save the recipient you’ve specified in a new Connection Directory entry, click on the Add to Connection Directory button. For more information about the Add to Connection Directory button, see The Add Fax Recipient to Connection Directory Dialog.

Be sure to include any dialing prefixes needed for long distance or outside lines in the Fax Number field. Fax numbers you enter manually in the Send Fax dialog do not reference the Connection Directory for dialing commands or other important settings.

3.	Click on the Add to Recipient(s) List button.

The recipient name you entered is added to the Recipient(s) List. You can now enter more names manually, select names from the Connection Directory, or move on to other fax options.

To select names from the Connection Directory:

1.	Click on the Connection Directory button.

The Procomm Plus Connection Directory opens and displays the fax entries from the current directory file.

2.	Select the entry, entries or group(s) you want, then click on Send.

The Connection Directory closes, and your selections, if any, appear automatically in the Recipient(s) List.

If you want to remove an entry from the Recipient(s) List, simply highlight it and click on the Remove button.


Step-by-Step: Selecting Files to Fax

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Regardless of how you initiate a Send Fax operation, Procomm Plus allows you to specify one or more files to include as part of the transmitted fax. From the Send a Fax dialog, click on the Send Fax To button and follow these steps:

1.	Click on the Browse button.

A standard file selection dialog appears.

2.	Select the files you want, and click on OK.

You can select any number of files to include in the fax. When you click on OK, the selection dialog closes, and the files you selected, if any, are automatically added to the File(s) to Fax list.

If you have a TWAIN-compliant scanner attached to your computer, you can use it to acquire files to your fax. Click on Scanner to access your scanning software.

If you want to delete an entry from the list of files, highlight it and click the Remove button.


The Add Fax Recipient to Connection Directory Dialog

The Send Fax dialog's Send Fax To panel includes an Add to Connection Directory... button. Unless you have entered a fax recipient and fax number in the Send to and Fax Number fields, this button is disabled.

Click this button to open the Add to Connection Directory... dialog, where you can add a fax connection to the Connection Directory "on-the-fly." The fax recipient's name and the fax number that you entered in the Add to Connection Directory... dialog appear in the Name and Primary Fax Number fields. In addition, the dialog contains fields for the remaining values that constitute a basic Fax-class Connection Directory entry. For more information on these fields, please refer to the Fax-class: Entry Info settings.


The Cover Sheet Options

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Whether you initiate a Send Fax operation from within Procomm Plus, from another Windows application or from the File Manager, you can easily include a cover sheet with your fax. You can use cover sheets to personalize your fax, or to provide additional information to accompany your document(s).

A variety of professionally-designed cover sheets are included with Procomm Plus. By default, these are installed in the Fax Cover Sheets directory under the Procomm Plus home directory. You can use the Cover Sheet Editor to view or edit them. For more information, see The Cover Sheet Editor.

Click on the Send Fax dialog’s Cover Sheet button to display the settings panel.  For more information about the settings, see the following topics:

Cover Sheet File

Name, Company and Numbers

Notes

The Cover Sheet options displayed in this panel are taken directly from their corresponding values in the current Fax, User Info option set in Setup. If you want to use a different option set, click on the User Info Options list box and select it from the list. The Cover Sheet options will update accordingly.

You can modify these settings from within the Send Fax dialog without affecting their saved values. If you do change a setting the User Info Options list box is blanked to indicate that you have overridden one or more values in the selected User Info option set.


The Detail Panel
The Details Panel

The Fax Manager's details panel, located at the bottom of the Fax Manager window, displays important information about faxes and cover sheets when a fax or cover sheet is selected. By selecting or deselecting Fax Manager's View | Details menu item, you can control whether the details panel is displayed.


The Fax Manager

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Using the Procomm Plus Fax Manager, you can easily view, modify or delete faxes that you’ve received, sent or scheduled. It logically organizes your faxes into folders and allows you to manage those folders to suit your needs. You can open the Fax Manager by:

•	Selecting Tools | Fax Tools | Fax Manager in one of Procomm Plus’s main communication windows.

•	Selecting Tools | Fax Manager in Fax Status.

•	Clicking on the Fax Manager icon in the Procomm Plus group on the Start menu.

The Fax Manager opens and displays the fax folders available on your system.  It is divided into three sections: the menu and Action Bar, the folder and document lists, and the detail panel:

The Fax Manager Window

Managing Folders

Managing Fax Documents

The Fax Manager's Menus and Action Bar


The Fax Manager Window

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The Fax Manager is divided into three sections: the menu and Action Bar, the folder and document lists, and the detail panel:

The Fax Manager's Menus and Action Bar

The Folders and Documents Lists

The Details Panel


The Fax Manager's Menus and Action Bar
The Fax Manager’s Menus and Action Bar

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Action Bar Button	Menu | Item	Description
	File | Open Connection Directory	Displays a standard File Open dialog, where you can select an existing Connection Directory file to be loaded for use. See the Connection Directory for more details.
	File |  Connection Directory...	Opens the Connection Directory, where you can select Fax groups or entries to initiate a Send Fax operation. <Alt><D> is the keyboard shortcut.
	File | New Folder...	Opens a dialog where you can specify a name for a new folder. See Creating Folders for more information.
	File | Rename Folder...	Opens a dialog where you can specify a new name for the selected folder. See Renaming Folders for more information.
	File | Refresh Folder	Updates the documents list for the selected folder. See Refreshing a Folder for more information.
	File | Delete Folder	Deletes the selected folder and any faxes or documents it contains. <Ctrl><Delete> is the keyboard shortcut. See Deleting a Folder for more information.
	File  Print Fax...	Prints the faxes you’ve selected using the current printer. <Ctrl><P> is the keyboard shortcut. You can also have Procomm Plus print faxes automatically as you receive them. For more information, see "Print fax" in Fax Options.
	File |  Fax Activity Log...	Opens the Fax Activity Log. See The Fax Activity Log for more information.
	File | Exit	Exits Fax Manager.
	Edit | Find...	Opens a dialog where you can specify search text. For more information, see Searching for Faxes. <Ctrl><F> is the keyboard shortcut.
	Edit |  Find Next...	Repeats the previous Find command. <Ctrl><N> is the keyboard shortcut.
	Edit | Find All...	Opens the Find dialog where you can specify search text, and selects all of the documents and faxes in the current folder that satisfy your search. See Searching for Faxes for more information.
	Edit | Select All	Selects all of the documents listed in the current folder.
	View |  Action Bar	Toggles the display of Fax Manager’s Action Bar.
	View |  Large Action Bar	Toggles the display of the Action Bar between large buttons and small buttons.
	View |  ToolTips	Toggles the display of Fax Manager's Action Bar ToolTips.
	View |  Status Line	Toggles the display of Fax Manager's status line.
	View |  Details	Toggles the display of the Fax Manager details panel.
	View |  Thumbnails	Toggles the display of document thumbnails in Fax Manager’s details panel.
	View | Sort	Selects the entry field used to sort the documents list. You can sort the list by Date/Time or by Name by selecting the appropriate menu item. The list is sorted in ascending order.
	Options |  System Options	Pulls down a sub-menu where you can select a menu item to open one of the System Setup panels. For more information about these panels, please see The System Settings.
	Options |  Fax Options	Pulls down a sub-menu where you can select a menu item to open one of the Fax Setup panels. For more information about these panels, please see The Fax Settings.
	Fax |  Send a Fax...	Launches the Send a Fax wizard.  If wizards have been disabled, the Send Fax dialog is displayed.
	Fax |  Send Now...	Changes the scheduled delivery of your selection(s) to the current time and date, causing Procomm Plus to transmit them at the earliest opportunity.
	Fax | View Fax...	Loads your selection(s) in the Fax Viewer. See Viewing a Fax for more information. The Fax Viewer itself is discussed in The Fax Viewer.
	Fax | Forward Fax...	Opens the Send Fax dialog with the faxes you’ve selected automatically inserted into the File(s) to Fax list. You can then specify recipients, additional files or other options, just as though you were generating a fax normally. See Forwarding a Fax for more information.
	Fax | Mail Fax...	Connects to a MAPI-compatible network mail system and creates a new mail message, attaching your current selection(s) to it. See Mailing a Fax for more information.
	Fax | Edit Fax...	Opens the Fax Viewer, which loads and displays the fax(es) you’ve selected. The viewer’s annotation layer is automatically enabled when you launch it via this menu item.
	Fax | Edit Fax Comment...	Opens a dialog where you can specify a new comment for your selection(s).
	Fax | Copy Fax...	Copies your selection(s) to another folder. <Ctrl><C> is the keyboard shortcut. See Copying a Fax for more information.
	Fax | Move Fax...	Moves your selection(s) to another folder. See Moving a Fax for more information.
	Fax | Delete Fax...	Deletes the documents or faxes you’ve selected. <Delete> is the keyboard shortcut. Fax Manager will prompt for confirmation of your request.
	Fax | Show  Document List...	Opens the Document List dialog. This dialog displays the filenames of the files used to create the selected fax.
	Fax | Hold Fax	Places the selected documents or faxes on hold. If the selected document is on hold, this menu item changes to Release Fax, allowing you to release the fax for transmission. <Ctrl><H> is the keyboard shortcut for Hold Fax; <Ctrl><R> is the shortcut for Release Fax.
	Fax | Reschedule Fax...	Displays the Time and Options tab within the Send Fax dialog, where you can select a new time and date for your fax. See Rescheduling a Fax for more information.
	Fax | Change Delivery...	Opens the Send Fax dialog, where you can modify the fax recipient(s), add or remove fax files and reschedule the send operation. See Changing a Fax Delivery for more information.
	Tools |  Fax Status	Opens the Fax Status utility, where you can monitor the status of your fax connection(s) and watch the progress of on-going fax activity. See The Fax Status Utility for more information.
	Tools |  Fax Viewer	Opens the Fax Viewer, which you can use to view, annotate and print faxes you’ve received or sent. See The Fax Viewer for more information.
	Tools |  Fax Cover Sheet Editor	Opens the Cover Sheet Editor, where you can create your own cover sheets, or modify those included with Procomm Plus. For more information, see The Cover Sheet Editor.
	Tools |  Caller ID Directory Editor	Opens the Caller ID Directory Editor, where you can add, modify or delete Caller IDs from the current database. See The Caller ID Directory Editor for more information.
	Window |  New Window	Allows you to open a new window in one of the other modes of operation, including the Data Terminal, the Telnet window, the FTP Client, the Internet Mail Client or the News Reader.
	Window |  1,2,3...	If you have one or more Procomm Plus communications windows open, they will be listed at the bottom of the Window menu. To make one of them the active window, select it from the menu.
	Help | Help Topics	Opens the Help Topics dialog for Fax Manager.
	Help | About Fax Manager...	Opens a dialog that includes important information about Fax Manager.


The Folders and Documents Lists

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The first time you run Fax Manager, it creates four folders and places them in the Folders list box. These include:

Inbox

Faxes you’ve received will be listed in this folder. The actual fax files will be placed in the path specified by the Inbox directory in the Fax, Fax Paths panel in Setup.

Sent Faxes

Faxes you’ve sent successfully will be listed in this folder. The actual files will be moved to the path specified by the Sent faxes directory in Fax, Fax Paths in Setup once they’re transmitted.

You can also configure Procomm Plus to delete faxes you’ve sent successfully. For more information, see Delete fax pages after successful send in Fax Options.

Cover Sheets

This folder will list the fax cover sheets available in the path specified by the Cover Sheet directory in Fax, Fax Paths in Setup.

Cover sheets can only be copied or moved to the Cover Sheets folder, or folders you’ve created as sub-folders of the Cover Sheets folder.

Outbox

Faxes you’ve scheduled will be listed in this folder. The actual fax files will be placed in the path specified by the Outbox directory in the Fax, Fax Paths panel in Setup.

If you drag a fax from another folder and place it in the Outbox, Fax Manager will attempt to send it. If you drag a cover sheet to the Outbox, Fax Manager will make it the current default cover sheet for a fax.

For details about managing folders, see Managing Folders

When you select a folder, the documents list updates to display the folder’s contents. Each fax or document in a folder has a corresponding entry in the documents list box. For details about managing documents, see Managing Fax Documents.

If you select the Cover Sheets folder or folders you’ve created to contain cover sheets, the documents list displays the filenames and comments for the cover sheets available in the Cover Sheet directory in the Fax, Fax Paths group in Setup.

If you select the Inbox, Outbox or Sent Faxes folder, or folders you’ve created to contain faxes, the documents list displays the following fields for each fax or document in the folder:

Result.

This field reports the outcome of the last attempt made to send the fax or whether the fax was completely received. The icons used to indicate the result are explained below.

Result	Description
	Success. All of the fax pages were successfully sent or received. This graphic is also used for scheduled faxes which have not been transmitted.
	Partial failure. Some of the fax pages were successfully sent or received, but the fax did not complete normally. This graphic is also used for faxes terminated by the user.
	Failure. None of the fax pages were received or sent.

Type

This field reports the fax or document’s type. The icons used to indicate the result are explained below.

Type	Description
	A fax image.
	A binary file or .bft. For more information, see Binary File Transfers.
	A remote poll request. For more information, see Fax Polling.
	A scheduled fax operation that you've placed on hold.

From/To

The sender or recipient of the fax you received or sent, respectively.

Date and Time

The date and time the fax was received, or the date and time it is scheduled to be sent.

Comments

If you entered information in the Comments field within the Send Fax dialog, it will be displayed in the documents list. You can also edit an entry’s comment by selecting Edit | Edit Fax Comment... from the Fax Manager’s menu.

The first entry in the documents list is selected automatically when you open a folder. To select a different entry, just click on it or use the <Tab> and cursor keys to move the highlight bar. The details panel below the two list boxes always updates to display all of the information available for the selected entry. If the entry represents a .fax file, the detail panel also displays a thumbnail view of the first page of the document.

You can toggle the display of the detail panel by selecting View | Details from the Fax Manager menu. To toggle the display of the thumbnail view, select View | Thumbnails.


The MemoFax Options

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A MemoFax is a single page, text-only message sent without a cover sheet or other files. To send a MemoFax, click on the MemoFax button in the Send Fax dialog.  If you have an ASCII text file that you want to send as a MemoFax, you can load it by clicking on the Import button and browsing to select it. You can paste text from the Windows Clipboard by pressing <Ctrl><V> or type your message into the scrolling edit box directly.

After you’re satisfied with your text, you can click on the Save As... button to save it into a text file if you wish. Click on Send to begin transmitting your fax.


The Send Fax Dialog

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Procomm Plus’s fax capabilities, like its other features, are designed with you in mind. The Send Fax dialog is an important part of this design. It gives you tremendous flexibility in creating and sending faxes, while allowing you the freedom to skip fields and features you don’t want for a particular fax!

In this section, we’ll discuss the options available in the Send Fax dialog, beginning with the Send Fax To... options. However, keep in mind that to send a fax, Procomm Plus needs only a recipient’s name and number and at least one of the following:

•	One or more files or documents to fax as images or send as Binary File Transfers.

•	Text entered into the MemoFax edit box, as explained in The MemoFax Options.

•	A cover sheet selected for use.

•	Poll Remote enabled in the Time & Options section of the Send Fax dialog.

Load Fax Status and select Fax | Send a Fax... The Send Fax dialog is displayed.

The Send Fax dialog contains four screens, only one of which is visible at a time. On the left side of the dialog are four control buttons, labeled:

Send Fax To

Cover Sheet

Time & Options

MemoFax

You can click on these buttons to select the options you want to view or modify. However, the Send Fax To button will always be preselected when the Send Fax dialog first displays.


The Send Fax To... Options

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As you might expect, settings in the Send Fax To... panel are used to give Procomm Plus the information it needs to transmit your fax. You can also specify one or more files to be included in the fax.

For more information, see the following topics:

Step-by-Step: Entering Send Fax Recipients

Step-by-Step: Selecting Files to Fax


The Time & Options Settings

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You can specify a variety of options for your fax by clicking on the Send Fax dialog’s Time & Options button.  For more information on settings, see the following topics:

Delivery Date and Delivery Time

Poll Remote

Send to File

Fax Connection


Viewing a Fax

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To view, annotate or use OCR to scan for text in the faxes you’ve selected, click on the View Action Bar button or select the Fax | View Fax... menu item. The Fax Viewer loads and displays your selections. For help in using the Fax Viewer,  see The Fax Viewer.

You can have Procomm Plus display or print faxes automatically as you receive them, or automatically launch Fax Manager. For more information, see When a New Fax is Received in Fax Options.

If the file(s) you selected are the result of a Binary File Transfer, the View Fax menu item opens a file save dialog where you can rename the binary files. You must use this function to rename the .bft file before you attempt to execute or unarchive it! For more information, see Binary File Transfers.